This is the register and data protection policy in accordance with Oy Sauloner Ltd’s Personal Data Act (Sections 10 and 24) and the EU General Data Protection Regulation (GDPR). Prepared 25.11.2020. Last modified on 25.11.2020.
Oy Sauloner Ltd (hereinafter referred to as ”Sauloner”)
Business ID: 2205226-6
2. Person in charge for customer register
Telephone: +358 40 8441833
3. Name of customer register
The customer register of contact form in Oy Sauloner Ltd’s website
4. Purpose of the customer register
The purpose of using personal data is contacting customers and managing customer relationships. The data is not used for automated decision making or profiling. The legal bases for the processing of personal data are the following in accordance with the General EU Data Protection Regulation (hereinafter also the “GDPR”):
- The data subject has given consent to the processing of his or her personal data for one or more specific purposes (GDPR 6 art. 1.a);
- Processing is necessary for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract (GDPR 6 art. 1.b);
- Processing is necessary for the purposes of the legitimate interests pursued by the controller or by a third party (GDPR 6 art. 1.f).
The above-mentioned legitimate interest of the controller is based on a relevant and appropriate relationship between the data subject and the controller as a result of the data subject’s processing and processing for purposes which the data subject could reasonably have expected at the time of collection and in the appropriate relationship.
5. Contents of customer register
The information to be stored in the register regarding the contact form on the website is: Name, e-mail address, telephone number and other information of the message related to the reason for contact. Sauloner does not store personal data for longer than is necessary for their purpose or as required by agreement or law.
6. Sources of data for the customer register
Messages sent via web forms, e-mail, telephone, customer appointments and other situations in which the customer discloses their information.
7. Regular transfers of data and transfers of data outside the EU or the EEA
The information is not regularly disclosed to other parties. The information may be published to the extent agreed with the customer. The data will not be transferred by the controller outside the EU or the EEA either.
8. Registry Security Principles
The register shall be handled with due care and the data processed by the information systems shall be adequately protected. When registry information is stored on Internet servers, the physical and digital security of their hardware is adequately addressed. The controller shall ensure that the data stored, as well as the access rights to the servers and other information critical to the security of personal data, are treated confidentially and only by the employees whose job description it includes.
9. Right of inspection and right to request correction of information
Every person in the register has the right to check the information stored in the register and to request the correction of any incorrect information or the completion of incomplete information. If a person wishes to verify or request the rectification of data stored about him or her, a request for verification must be made in writing and his or her identity must be proved in connection with the request. The controller will respond to the customer within the timeframe set out in the EU Data Protection Regulation (generally within one month).
10. Other rights related to the processing of personal data
A person in the register has the right to request the removal of his or her personal data from the register (“right to be forgotten”). Data subjects also have other rights under the EU’s general data protection regulation, such as restrictions on the processing of personal data in certain situations. Requests must be sent in writing to the controller. If necessary, the controller may ask the applicant to prove his or her identity. The controller will respond to the customer within the timeframe set out in the EU Data Protection Regulation (generally within one month).
11. Visitor tracking